Business Manager

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The Salvation Army Divisional Headquarters
Published
July 11, 2018
Location
Yellowknife, Canada
Job Type
Salary
Commensurate with experience
Interested applicants must respond in writing to
Employee Relations, Fax: 780-425-9081 OR Email: AB_HR@can.salvationarmy.org OR Mail : 9618-101 A Avenue NW, Edmonton AB T5H 0C7.
Closing date
07/25/2018
Street Address
The Salvation Army, Yellowknife - NWT Resource Centre, 4925-45 Street.

Description

The Business Manager manages the business activities of the ministry unit including financial, personnel, administrative, IT and property issues.

The incumbent is responsible for the following range of duties:

  • Reviews, approves & analyzes financial statements and financial results; drafts and/or approves journal entries into the financial system of the ministry unit; prepares and/or approves various account reconciliations including the bank and various sub-ledger reconciliations
  • Prepares and reviews budget(s) for presentation to the management board of the ministry unit; monitors actual against proposed budget on an on-going basis and takes corrective action; management of the audit process
  • Participates in the establishment of the Ministry Unit’s strategic plan; consults with stakeholders on various issues concerning the ministry unit
  • Responds to complex inquiries both internal and external to the organization
  • Ensures sufficient cash balances, and approves cash flow budget; approves government reports
  • Authorizes expenditures and/or payment authority in the purchase of goods and services
  • Maintains accounting systems, test upgrades, and evaluates system enhancement opportunities; takes responsibility for the oversight of all systems
  • Prepares, forecasts and problem solves on program operations and project proposals
  • Manages or oversees the HR, IT and office management functions for the ministry unit
  • Hires, orientates, trains, evaluates, recognizes, disciplines and terminates in concert with Territorial standards; submits and acts on incident reports; deals with complaints; participates in union negotiations
  • Manages the development and implementation of various fundraising initiatives with respect to capital campaigns in concert with Divisional PR and Development
  • Ensures appropriate building maintenance as well as development of capital plan for the facility; maintains current fixed asset inventory
  • Performs other duties as assigned

NOTE: Not all incumbents perform all the duties described above but perform a similar range of duties

 

 

Responsibilities

The successful candidate will be responsible for:

Providing Financial Management:

  • Ensuring the recording of all financial transactions including A/P & A/R
  • Responsible for receipt of all A/R
  • Work with the Western Regional Accounting Centre (RAC) to maintain an accurate set of accounting for all departments.
  • Review of monthly financial statements, variance reports and management information as required
  • Review bi-weekly payroll accuracy
  • Completes all MU invoicing including submissions to customers and WRAC
  • Complete the preparation of the annual budget submission in accordance with SA requirements.
  • May be responsible to develop, write, process and file of all MU program and facility contracts
  • Research avenues of funding and developing proposals that would enhance the Mission of The Salvation Army in Yellowknife.
  • Responsible for the growth and management of the fundraising and community related programs or events including: Kettles, Food Drives, Red Shield etc.
  • Providing support to other management team members in matters such as contracts, budgeting, etc.
  • Develops and maintains policies and procedures manual for Finance and Systems.
  • Financial oversight of supply purchasing, equipment and capital projects in relation to budgeting and financial accountability.

Providing Personnel Management:

  • Ensures advertisements for employment opportunities are posted
  • Recruit and train new Managers, Supervisors, Administrative Assistants as per their generic job description and task list
  • Oversee overall employee hiring in conjunction with Managers and Supervisors
  • Daily schedule and supervision of Management and Administration staff
  • Chair and organize the Management Team Meeting, ensuring all relevant issues are addressed and followed through
  • Complete and review probationary evaluations, performance reviews and annual staff evaluations as per the annual schedule for the Manager, Supervisors and Administrative Assistant
  • Negotiate at the second level of grievances per the Collective Agreement
  • Liaise all relevant issues and paperwork between THQ, DHQ, Executive Director and Management
  • Complete the appropriate paperwork concerning performance issues as per SA policy.
  • Discipline employees as per SA policy and the Collective Agreement
  • Attend departmental staff meetings as required
  • Ensure development and maintenance of Human Resources policy and procedures 

Oversight of Thrift Store:

  • Provide oversight of the Thrift Store operation.
  • Train and supervise the Thrift Store Supervisor
  • Ensure development and maintenance of Thrift Store policy and procedures

 

Qualifications

The successful candidate must have:

Completed or enrolled in a professional accounting program (CA, CGA, CMA) or Business degree with several years of experience in accounting, budgeting, human resource management and supervisory experience

Other Skills:

  • Self-management
  • Good interpersonal skills
  • Creativity and Innovation
  • Analytical thinking and decision making
  • Collaboration & Network building
  • Effective communication
  • Team work & Cooperation
  • Adaptability/Flexibility
  • Computer skills
  • Financial literacy
  • Fund raising
  • Public relations
  • Human resource management  

The Salvation Army will accommodate candidates as required under applicable human rights legislation.   If you require a disability-related accommodation during this process, please inform us of your requirements.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

PLEASE NO PHONE CALLS 

Internal Applicants, please advise Department Heads of your intentions prior to submitting your application.

 

 

Interested applicants must respond in writing with a cover letter and resume. We thank all applicants, however, only those candidates to be interviewed will be contacted.

The Salvation Army will accommodate candidates throughout the recruitment and employment process. If you require accommodation, please inform us of your requirements.

Internal Applicants, please advise Department Heads of your intentions prior to submitting your application.

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