Administrative Assistant

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The Salvation Army
Published
February 5, 2018
Location
Job Type
Category
Interested applicants must respond in writing to
Lieutenant Lance Gillard
Closing date
February 16th, 2018

Description

JOB PURPOSE: The Administrative Assistant position provides administrative and/or special project support for a Manager or team of managers/consultants.

 

CHARACTERISTIC JOB DUTIES: The incumbent  is responsible for the following range of job duties characteristic, or typical of the job class:

·         Drafts and types correspondence (e.g. letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines

·         Performs general office duties such as answers and screens telephone and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries

·         Builds and maintains databases (e.g. employee/volunteer information, contact lists, inventory, hours worked); maintains input into Salvation Army Management Information System - S.A.M.I.S.

·         Drafts and prepares presentations, brochures, flyers, advertisements, invitations, certificates subject to supervisory approval (e.g. power point presentations)

·         Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes

·         Schedules or keeps track of supervisor’s calendar; makes travel arrangements; changes arrangements and provides reminders including support documentation

·         Opens and distributes in-coming mail and processes out-going mail which may be of a confidential nature; receives parcel(s) and distributes to the appropriate person(s)

·         Responsible for accounts payable

·         UltiPro entries as required for the Ministry Unit

·         May order all stationery supplies and maintain adequate office supplies and other supplies as needed (e.g. kitchen or lunchroom supplies); may maintain postage meter supply; may arrange for maintenance of office equipment

·         Prepares and receives all paper work for various projects and processes (e.g. community service orders, ministry unit annual reviews)

·         Christmas letter appeal responsibilities as directed by supervisors

·         Handle deposits and maintain petty cash and prepare receipts/invoices for customers or donors

·         Performs other duties as assigned

NOTE:  Not all incumbents perform all of the duties described above but perform a similar range of duties.

 

MINIMUM EDUCATION LEVEL ATTAINED: The successful job applicant will have completed high school, plus specialized courses of up to six (6) months.

NOTE:  An alternative level of education and experience may be acceptable.

 

MINIMUM PRIOR RELATED EXPERIENCE: The  incumbent must have the following experience before hire:

One year but less than three years of prior related experience, including, administrative experience and experience dealing with office equipment and tools.

 

PHYSICAL EFFORT/DEXTERITY REQUIRED: The performance of the job requires a moderate amount of sitting, walking and keyboarding and occasionally standing, bending, and lifting up to 10 pounds.

 

CONCENTRATION REQUIRED: The performance of the job requires a moderate amount of computer/word processing, directing visitors and telephone calls, attentive listening, and occasionally sorting mail and filing.

 

Hours:  21 hours per week (Tuesday, Wednesday & Thursday 9:00am-4:30pm (1/2 hour lunch)

                       

Interested applicants must respond in writing by February 16th, 2018 to:

Hiring Committee

e-mail: Lance_Gillard@can.salvationarmy.org

The Salvation Army will accommodate candidates as required under applicable human rights legislation.   If you require a disability-related accommodation during this process, please inform us of your requirements. 

We thank all applicants, however, only those candidates to be interviewed will be contacted.

PLEASE NO PHONE CALLS

Interested applicants must respond in writing with a cover letter and resume.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

The Salvation Army will accommodate candidates as required under applicable human rights legislation. If you require a disability-related accommodation during this process, please inform us of your requirements.

Internal Applicants, please advise Department Heads of your intentions prior to submitting your application.

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