Bookkeeper

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Hamilton Booth Centre
Published
November 7, 2017
Job Type
Salary
$24,050.00 per annum
Interested applicants must respond in writing to
Mail: The Salvation army Hamilton Booth Centre Attention: Major Robert Russell, Executive Director 94 York Blvd. Hamilton, ON L8R 1R6 or Fax (905) 525-3555 or E-mail: robert_russell@can.salvationarmy.org Attention: Major Robert Russell, Executive Director Please no phone calls.
Closing date
November 17, 2017

Description

RESPONSIBILITIES:

Prepare and/or approve various account reconciliations including the bank and various sub-ledger reconciliations, applicable government reports and reconcile the Financial Management Services trust account and client ledger sheets.

Liaise with The Salvation Army Regional Accounting Centre and designated auditors and responds to routine financial enquiries, both internal and external to the Ministry Unit.

In cooperation with directors, managers, and leadership, assist in the development of all budgets for the Ministry Unit.

Generate various financial reports including monthly financial statements for divisional headquarters.

Review and analyze financial statements ensuring that the operation remains within budgetary criteria.

Monitor adherence to all relevant Salvation Army Minutes.  Advise the Executive Director of deviations and chronic problems.

Oversee and maintain weekly cash records; process cash receipts and contributions for the public, clients, etc. and issue income tax receipts for monetary donations as required.

Process accounts payable; review Agresso for bills to be processed for submission to Octacom.

Process accounts receivable, i.e. quarterly billing to the City of Hamilton.

Ensure the maintenance and accuracy of ledgers through regular auditing of the general and sub-ledgers; record Financial Management Services ledgers; assist Case Workers to correct errors as necessary.

Maintain petty cash fund; ensure balance is appropriate, safe guarded, and replenished as needed.

Complete bank deposits, approval/coding of invoices and receipts, and filing of all related documentation.

Oversee purchasing as required; and prepare requisitions for DHQ approvals’, ensuring all information is attached as necessary.

Ensure that all administrative responsibilities are completed in a timely manner.

Prepare and distribute monthly reports to each section of the MU.

Coordinate facility reservations for outside groups, ensuring that all of the necessary details are completed.

Perform other position related duties as required.

 

QUALIFICATIONS:

Completed two (2) years of Community College, i.e. graduate of a post-secondary program in business, finance or business administration

Minimum of three (3) years of prior related experience in non-profit, fund and branch accounting

Experience in employee relations and property management

Strong administrative ability and proficiency with computers

Able to facilitate development of funds and fundraising initiatives

Knowledge of Salvation Army Systems (Shelby) would be a definite asset

Strong leadership and interpersonal skills

Able to work as a part of a team and independently when necessary with minimal supervision

Strong oral and written communication skills and time management skills

Self-motivated and disciplined.

Excellent computer and database skills (particularly Excel, Word, and Internet); ensuring accuracy and attention to detail

Self-directed with strong organizational skills and the ability to complete assignments and meet deadlines.

Ability to lift/move 20 pounds

Self-directed with an ability to work cooperatively with other managers, community partners and to create a working climate that is positive and mutually supportive

Exemplify The Salvation Army mission and principles in all dealings with other members of the management team, staff, clients and other agencies

Valid Ontario Class G Driver’s license, own vehicle is required, current original copy of drivers abstract which is satisfactory to The Salvation Army, in its sole discretion, is required

Provide an original copy of a Background Check screening that is satisfactory to The Salvation Army, in its sole discretion, is required.  The screening is secured either through the national Canadian Police Information Centre (CPIC) or through a local police detachment

Screening through The Salvation Army Abuse Registry

Support for and an understanding of the mission and purpose of The Salvation Army in Canada.

This is a permanent full time position based on 25 hours per week.  The normal hours of work are 8:30 a.m. to 2:00 p.m., Monday to Friday and include a ½-hour unpaid meal break.  Schedule may vary according to requirements of responsibilities.  Some travel is required.

Interested applicants must respond in writing with a cover letter and resume

We thank all applicants, however, only those candidates to be interviewed will be contacted.

The Salvation Army will accommodate candidates as required under applicable human rights legislation.   If you require a disability-related accommodation during this process, please inform us of your requirements.

Internal Applicants, please advise Department Heads of your intentions prior to submitting your application.